Case Studies

Has your business evolved but your systems are struggling to keep up with the pace of business growth? Women Mean Biz and We Mean Biz connect like-minded business people in South West England through networking. Founder and owner Philippa Constable needed to take the  business to new levels of effectiveness, automation and geographical reach. Evergreen was the power behind that expansion… The problem With an ever growing community of members, leaders and connectors, and back-office admin to keep networking happening, WMB’s website was struggling to keep up with the growth of the business. The automation, streamlining and up-scalability that the website needed simply was not there.

LIMUN is the largest annual university-based Model United Nations conference in Europe welcoming over 1500 delegates from across the world each year to London to debate some of the most pressing issues within the global agenda. Challenges for Evergreen: To upgrade the existing marketing website and content management system to reduce time spent on administration processes. To move Limun's administration and registration processes to an online platform, capable of managing in excess of 1500 worldwide delegates.  The Evergreen Solution: Evergreen developed a database system to improve both the delegate's booking experience and facilitate the administration process. Key benefits of the database system: A booking system with integrated PayPal payment gateway to allow delegates to make secure online payments for the first time in the event's history. The ability for the administrator to create events, set the year and registration period and any deadlines which are associated with the event. A search/query function based on multiple criteria for the administrator to easily access information from the delegate list.  The ability to export delegate information to an excel spreadsheet in order to produce ID cards externally from the system. At each stage of the process for registration, an automated email is generated to the delegates to inform them of whether they have been approved or rejected and what the next steps are (if any). Since the website and online registration system have been launched, LIMUN's Secretary General, Kacper Pancewicz has confirmed that the administration process is now more efficient, saving several man hours per day and has enabled the organisers to focus on the more important tasks of achieving deadlines.