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Case Studies

We are TRIED, TESTED and TRUSTED. Give us a call on 01454 269087 for a free, no-obligation consultation about your next project.

Case Studies

We are TRIED, TESTED and TRUSTED. Give us a call on 01454 269087 for a free, no-obligation consultation about your next project.

Booking system
Event management
Member Database
Online Organiser

Think business networking at its best, creating a culture that’s supportive, warm and friendly, effective and always with the long-term view in mind. Since 2008, Women Mean Biz and, more recently, We Mean Biz (‘WMB’) have connected like-minded business people in South West England. And always with a well-rounded, ethical approach to building deep, supportive relationships. When founder-owner Philippa Constable and her team needed to take the business to new levels of effectiveness, automation and geographical reach, Evergreen was the power behind their network's expansion… ‘I first met Andrew Cope at our inaugural We Mean Biz meeting in Bristol,’ explains Philippa. ‘He’d heard about us and joined the group. We had New Zealand in common, I liked his approach to business and we were on the cusp of changing our website and “back-office” provider as WMB evolved.’ Having decided to change provider, Philippa found Andrew’s team to be consummate professionals. Philippa again: ‘He helped on several different levels, offering advice, liaising with our outgoing service provider and taking over running of our website brilliantly.’ The previous supplier was good, but businesses evolve and as WMB’s dimensions changed (in early 2019 it has 19 networking groups across South West England, with over 200 members and a constant flow of site visitors), so did its website development needs. ‘Andrew and his team are so “can do”, responsive and reliable. We knew that our new provider had to be a trusted partner for the long term, work to our timeframes and budgetary constraints, and always deliver what we needed, when we needed it. And they do.’

Project rescue and a major upgrade to back-end processes

Evergreen are so “can do”, responsive and reliable. We knew that our new provider had to be a trusted partner for the long term, work to our timeframes and budgetary constraints, and always deliver what we needed, when we needed it. And they do.

Phillipa Constable, Founder-owner
We Mean Biz

Turning a Clients Designs into an Online Shop Window

The Evergreen team were great to work with. They listened to what we wanted and then gave us practical advice on how to achieve it online.

Jules English, Director
Triangle Design

Sign Language Interpreter Booking System for the Deaf Community

We had what we thought was a hugely complicated spec; Evergreen helped simplify it. The whole time, we felt they listened to us and then worked patiently and always good-naturedly in helping us achieve what we needed.

Jenny Hopkins, Chief Executive Officer

50% Time-Saving Achieved by Redesigning Content Management System

Time-saving has been the biggest benefit - easily by 50 per cent. It’s like going from a car that needs a starting handle, to one with an electric pushbutton starter. The transformation really was that noticeable.

Alison Williams, Online Marketing Manager
Salt and Pepper

Fully Managed Website and Software System for a Recruitment Agency

... gave them our objectives, they delivered those objectives, cost-effectively, and to our complete satisfaction. Highly recommended.

Suzanne Rowe, Principle Consultant
MAS Industrial Recruitment

Online Booking System & Website for Encounter Walking

Probably the best database developers and designers I've ever met. Best of all, they have a human touch that’s often lacking with highly-technical people

Rich Brown, IT-coordinator
Encounter Walking Ltd

Content and Club System website for Devon RFU

They listened to our needs and we're pleased with the end product

Maureen Jackson, Past President Devon RFU
Devon Rugby Football Union

Content Management
Property Management

Accommodation Unlimited is a letting agency serving Bristol and the Greater Bristol area, with offices located in the popular Redland area of Bristol, as well as in Clevedon and Weston-super-Mare. The company provides rental accommodation for both professionals and students, whilst providing landlords with a unique buy-to-let personal shopping service in addition to a full property management and lettings service. Evergreen Challenge: To create a new website that would attract more landlords and showcase the company's expertise and services. The website had to recognise that landlords are investors and demonstrate that Accommodation Unlimited is the 'go-to' agency in Bristol for advice & services for all aspects of making a property investment. Evergreen Solution: Integration of an easy-to-use content-management system enabling staff to quickly update content, including blog posts. Improved navigation for website users by the introduction of signposts with calls to action. An enhanced property search function enabling visitors the site to find information and resources quickly. A more useful contact form for businesses with pre-filled fields and the use of ‘Captcha’ software (to verify that a human rather than a computer is entering data) improved the quality of data capture and the company’s ability to respond to requests. E.g. for valuations. The introduction of a 'Hot Right Now' feature with heatmap linked to Google maps highlighting which areas and properties are most popular, as well as giving landlords information with regards to expected rental returns. Since the website has gone live, Accommodation Unlimited has received overwhelmingly positive feedback from landlords and has seen an increase in favourited tweets and retweets via its Twitter account. Time has also been saved on staff administration as the Content Management System is now being used to update content on the website

Marketing Website and CMS for Accommodation Unlimited

As always, working with Evergreen has been easy and simple. They listened to our needs and requirements and then acted on them promptly.

Peter Ellis, Director
Accommodation Unlimited

Booking System
Events Management

LIMUN is the largest annual university-based Model United Nations conference in Europe welcoming over 1500 delegates from across the world each year to London to debate some of the most pressing issues within the global agenda. Challenges for Evergreen: To upgrade the existing marketing website and content management system to reduce time spent on administration processes. To move Limun's administration and registration processes to an online platform, capable of managing in excess of 1500 worldwide delegates.  The Evergreen Solution: Evergreen developed a database system to improve both the delegate's booking experience and facilitate the adminstration process. Key benefits of the database system: A booking system with integrated PayPal payment gateway to allow delegates to make secure online payments for the first time in the event's history. The ability for the administrator to create events, set the year and registration period and any deadlines which are associated with the event. A search/query function based on multiple criteria for the administrator to easily access information from the delegate list.  The ability to export delegate information to an excel spreadsheet in order to produce ID cards externally from the system. At each stage of the process for registration, an automated email is generated to the delegates to inform them of whether they have been approved or rejected and what the next steps are (if any). Since the website and online registration system have been launched, LIMUN's Secretary General, Kacper Pancewicz has confirmed that the administration process is now more efficient, saving several man hours per day and has enabled the organisers to focus on the more important tasks of achieving deadlines.

Events Management for London International Model United Nations

Evergreen are very efficient. We always have great confidence that they will always meet our requirements. I would certainly recommend them to any organisation looking for an online database system.

Kacper Pancewicz, LIMUN Secretary General
London International Model UN

Club Information Management for Dursley RFC

Evergreen have been a great help. From initial scoping and development through to ongoing maintenance and updating. They provide a great mixture of expert knowledge and advice with a keen desire to understand what we want to get out of the site, tailoring their expertise accordingly.

Simon Bilous, Chairman
Dursley Rugby Football Club

Gap Analysis
Planning Database

Maximise (UK) Ltd provides strategic location analysis for a wide variety of retail organisations. The database held by Maximise enables retailers to pro-actively target new store locations, rather than working from just property availability. Realising that using spreadsheets to store and manipulate data was time-consuming, inefficient, not as secure as it could be and holding him back from business expansion, Director David Haywood contacted Evergreen to build an online database system to help his business grow. Evergreen created... A system that enables maximise to provide their service of strategic location analysis to their clients, whilst retaining ownership of the data compiled in order to provide this analysis. A database system allowing Maximise to administer client subscriptions ans well as upload benchmark settings. A client area showing pre-determined benchmark settings. A target filter feature so clients can make amendments tailored to their requirements. A target listing feature, showing results search based on the client's pre-set benchmark settings and target filters. A tabular layout to show Google map locations reporting With the introduction of the bespoke online database system created by Evergreen, David now spends about 50% less of his time processing and updating data and has a more professional and secure platform, giving him confidence to target bigger clients and expand his business opportunities further.

Data Analysis and Planning System for Maximise

I have been impressed with Evergreen's professionalism, knowledge, enthusiasm and idea generation for the development of my online database system. I work in a specialised area and now have a third party who take as much trouble to get on board with what my business is doing as I do.

David Haywood, Director
Maximise (UK) Ltd

Pop-up Consultation Websites for Multinational Wind Prospect

Evergreen continuously excel at delivering high quality projects often within difficult timescales. I now consider Evergreen to be more than a service provider, but an extension of the Wind Prospect team.

Mark Wilson, Corporate Affairs and Marketing Manager
Wind Prospect Ltd

Booking, Training and Student Management for Adfecto

Evergreen picked up and understood what we needed the database to do and went above and beyond to make our life easier. They came up with suggestions that we had not even thought of that were of great value and benefit to the way we work.

Niki Mitchell, SBM team leader

Festival Management
People Database
Workflow System

Evergreen Challenge: Greenbox needed a new website that would provide marketing information to gain new festival customers and also allow staff to register. In addition to this they were looking for an online management system that could be used to manage festival information, co-ordinate staff activities and waste disposal sites, communicate news and documents to staff, and manage vehicle tacometer and inspection information. Greenbox already had a few systems in place that just weren't correlating.  Evergreen Solution: Evergreen created a flexible yet robust online database application to streamline the administration of the business and consolidate all the data and information into one place. Key Benefits: Data that is more interactive, giving their site managers and staff greater visibility of time sheets and rotas and improving communications between the site managers and staff.  The flexible online database is simplistic but effective and a great saving on time spent co-ordinating rotas, analysing time sheets and sorting through endless piles of paper. Centralised software enables greater visibility of all business operations. The system is permission based allowing secure access with diffreent authority/access levels Having centralised control of the data with real time dates gives owner Clive Phillips greater visibility of his business operations. Since the system has been installed, business operations have become more efficient. More time has been liberated for Clive to plan for the next festival season and to negotiate longer term contracts to grow the business further.

Festival Management System for Greenbox Events

We needed to have a website that gave us the competitive edge and Evergreen hit the mark. The CRM system they created for us is simplistic but effective and a great saving on time spent co-ordinating rotas and analysing time sheets.

Clive Phillips, Director
Greenbox Events Ltd

E-Commerce for Vintage

Evergreen Challenge: To create a customised ecommerce website that would not only serve to sell Vintassion's own products but be a platform for other vintage stall holders to promote their goods online too. As this was a start-up company, Evergreen were required to build the website from scratch. Evergreen Solution: Evergreen built a marketing, ecommerce and fully featured CMS multi-seller website for vintage stall holders, driven by a bespoke online database system. Key benefits: Search functionality for the customer, customer review systems and a paginated sellers' directory listing active items on the site. Sophisticated but easy to use with access for an unlimited number of sellers, items, reviews, customers or banners that can be stored on the website and underlying database. Database driven calendar search function to highlight upcoming vintage fairs and events. Vintassion director Martin Evans was guided by Evergreen's vast expertise in online database management systems and appreciated the guidance he received on realistic time frames and budgets and further cost-effective enhancements that could be made as his business grew. He now has a positive platform on which to build his online vintage fair to complement the many vintage fairs that he attends across the UK as well as encouraging like-minded vintage stall holders to showcase their wares on an affordable online platform. Since the website was launched in March 2013, he now has over 30 new stall holders selling their wares via the Online Vintage Fair.

Multi-Vendor E-Commerce System for Vintassion

Evergreen have truly done a great job in meeting our brief and have developed from scratch a website with the right look and feel, and ease of use that we were looking for.

Martin Evans, Founder

Order Management
Product Ordering
Secure Logins

Evergreen Challenge: To create and host a stand alone website utilising Solutions Diverse's own servers to create an online ordering platform, for their customers whilst keeping the integrity of the customer's own branding intact. The system had to be robust and secure, being available only to the client and capable of handling orders from 600 stores belonging to one of their major customers with the possibility of being replicated and used to roll out to other big brand names in the Solutions Diverse prestigious list of clientele. Evergreen Solution: Evergreen created a custom online ordering system that its customers found easy to use and that had an effective administration facility for the Solutions Diverse administration team. Key Benefits: Back orders and returns can be easily monitored and multiple orders can be collated from the same client. A comprehensive range of customised reports produced from real-time updates gives greater business visibility. The individual customer's brand ideals and logo are used subtely throughout the system, maintaining brand consistency. Each store has a separate, secure log-in with customised dashboard showing a list of current orderded, back-ordered or returned items. Each store has the ability to view a history of the orders and returns they have made and create a returns docket, which lists the quantities and comments as to why a product is being returned. A PDF resource document section allows store users to access core documentation created by Solutions Diverse. Solutions Diverse now have a system that can be easily customised and replicated for other customers. The ordering process is now smoother both for the Solutions Diverse team and for its customers.  

Online Ordering for Multiple Stores for Solutions Diverse

Evergreen were professional and reliable from the very start. They were competitively priced and provided all information as expected.

Pete Hewitt, Manager
Solutions Diverse

Online Course Sales for Matthew Cabot

My initial impression was good. From our first conversations and meeting, I was filled with confidence and very comfortable with the team's relaxed, accommodating and professional approach. I knew at once that I could work with these guys. Subsequent experience has confirmed this.

Chris Tanner, Managing Director
Matthew Cabot

Complex CMS Made Easy for Leader Values

The Evergreen team had clearly got plenty of experience. I was impressed with them, and with how they responded to my brief. And with their obvious professionalism, coding skills and good value too.

Mick Yates, leadership guru
Leader Values

Integrated Film Listings and Bookings for Cinema

Not only did Evergreen inspire confidence with their technical and creative solution, but they were competitively priced.

Julie Rowe, volunteer webmaster
Wotton Cinema

Test & Evaluation Catalogue for the Ministry of Defence

Evergreen proved themselves to be competitive, flexible and responsive to our needs.

Simon Cooper, Senior Consultant Systems Engineer at Jacobs Sula
MOD Capability Database